Purchase Order is the front-end document B.I.S. uses for supplier relations.

On the upper side of the screen a connection between Order number and File number is allowed.

To enter a purchase order for a particular task select the task from the active task list of the user and B.I.S. will provide all the required information from pro-forma invoice. However if part of that information has been changed (i.e. supplier requests order in USD not in HKD as initially quoted) B.I.S. will allow flexibility of changing the financial parameters so it will better suit suppliers request.

All the product and supplier information is linked to pro-forma invoice and from there to the initial quotation and it can not be changed here.

In order to comply with various requirements you will see fields that are required for electrical equipment and for clothing on the same page. Please feel free to fill up just the required data.

By use of the TAB's from the lower end of the screen B.I.S. allows technical/shipment/payment/other information in one screen!

If the product you are exporting requires specific serial numbers they can be entered in the supplied boxes.

Shipping information should be restricted by a minimum required field feature, as well as payment information.

All the information related here will be stored in the TASK repository and will become an entry in the payable ledger.

For changing the "consignee" please use the drop-down box provided to pick-up potential clients from your clients table, or type in the information.

Purchase Order screen allows changing of washing symbols provided in quotation so that if a special requirement has to be provided to the supplier it can be done here.

Any other technical information can be provided to the supplier in the 'Additional Information' box. If the there is more information than it can be typed in the box on the screen please click the little green light button and a full edit window will open.

A tracing mechanism will occur if any information in the purchase order is changed and a "REVISION" number will be printed on any subsequent printouts.