This section will provide the reader with basic functionality explanations for a minimum use of the inventory module.

1. Inventory ENTRY

An entry in inventory can occur in two distinct ways :

• Manual
• Automatic via Purchase Order and manual confirmation.

The manual entry in inventory should be used in conjunction with creating a new inventory fro a certain warehouse or for entering items that have mismatched entries.

Automatic entry in inventory is performed by adding a purchase order in B.I.S.  To effectively use these procedures warehouses and lots have to be created as well as product categories and associations.

Purchase order screen will display the following data entry means.

You could type the warehouse ID or use the graphical search button for a display of existing warehouses.

B.I.S. will automatically recommend a Lot/Isle Position based on:

• Availability (no existing entry in inventory)
• Product category preference

The user can change the Lot position by overwriting the Lo/isle information.

Once the Purchase order is saved an 'ON ORDER' entry will be placed in inventory with the following information:

Once the Inspection report is printed : and the inspection is performed and results are satisfactory a confirmation of physical entry in the warehouse is required.

By clicking the checkbox the status of the inventory entry is changed from 'ON ORDER' to 'IN INVENTORY'. The confirmation date is tracked on the main screen as well as the user (by transaction tracking).

Once an invoice is prepared and entered in B.I.S. the Quantity and date the products wrere removed from inventory are tracked as well as the invoice number.

B.I.S. will allow warehouse inventory printouts

as well as Inventory reconciliation sheets.

Entering the physical data, available on the floor, back into B.I.S. will be tracked by transaction tracking mechanism and can be outlined in the following way: